Category Archives: Corp Comm

Communications plans: Where to start when starting from scratch?

I’ve landed my first job here in the UK (hooray!) and in a few short days have come to learn quite a bit about the organisation, how it functions, and the extremely impressive range of skills and talents of its employees. Two of the main purposes of this contract is to devise a communications strategy and a new Web site for the organisation, which is a newly-merged result of two similar, yet geographically separated firms.

My first few days were spent pawing through the materials and content already in existence, believing that it would be more of an organise-refresh-relaunch task. Upon further inspection, however, I learned that it’s much, much more than that. In fact, neither organisation seemed ever to have any semblance of full-time communications staff and resources at all. Yikes. I found information on the two Web sites dating back half a decade and more, with typos peppered throughout, and a general lack of focus in messages and materials.

Hmm…It was time to drop back and punt.

I interviewed staff members to find out their thoughts and what they viewed as the purpose and mission of the organisation. Responses were somewhat varied, though (thankfully, at least!) not absolute polar opposites. It seems to me that this is where we’d need to start. After all, whilst I can develop a strategy and plan for the next year, three years, five years, whatever, I need to base any writing done now on such foundational information of the goals and future vision of the organisation–even if it is to evolve in the near future, as I’m sure it will.

It’s an exciting time, as I feel I can truly make a difference in molding the future of this organisation. However, it’s a bit daunting to think that the starting point is so…well…nebulous and unfocused. When any task is this open with so many moving parts, one begins to wonder where one ought to start. Nonetheless, from goals and objectives to tools and resources to the timeline required to complete it all, I’m absolutely up for the challenge. Heck, maybe I’ll be able to prove myself as one with good ideas on this side of the pond and show them some of the newer channels and methods that are currently developing! (winks)

Is marketing the last to get social media (correctly, that is)? Or do they play nice in the sandbox with Corp Comm?

This morning during my daily perusal of blogs and tweets, I came across an interesting post from Amy Mengel, “Five reasons corporations are failing at social media.” Within the comments of her post was another blog entry from Gary Hayes, “Corporations in social virtual worlds – psychopaths or welcoming friends?” Both posts make an awful lot of sense, and both make points that I’ve seen in my own experience.

One year ago, I moved into an eCommunications Manager position with my organisation. It was, as one member of staff claimed, “the best job in the company” — and she was absolutely right. I got to work super-closely with some fab guys in the IT department and thus was able to pair my mar/comm skills with my affinity for technology. The role included ghostwriting a blog, and developing a virtual presence through Twitter, directories, and other channels, to drive traffic to the postings, get some traction on the blog, (which had, up until then, been rather neglected due to a lack of resources), and build out a true community of engagement.

In moving to this position, I left the Marketing team to join the Corp Comm team. The blog was viewed as a positioning effort, and truth be told, because of its very nature, was rather tangential to the core business. I loved it…Everything I was doing — tweeting, blogging, scoping the virtual world for mentions, building friendships with other healthcare folks — was just up my alley. The fact that I could hone my skills on the technical side with what I knew about communications and writing? Even better.

The funny thing about this was that, particularly in the early days, the Marketing team seemed hardly impressed and, in fact, quite uninterested with what I was doing online. Months later, social media became mainstream and other organisations — including competitors — started dipping their toes into the virtual stream. It was then that some curiosity was piqued. While the head of the marketing team seemed somewhat interested, the rest of staff (including one specific VP) seemed content with developing Web pages for new programs and initiatives instead. However, as Amy notes in her blog whilst quoting Jason Falls, “corporate Web sites [are] little more than online brochures.” Indeed…and agreed.

The very few who were interested wanted only to use social media to tout new products, reiterating again their “talk at them” rather than “talk with them” mentality. No, no, I tried to reason. It’s to listen and to collaborate, rather than to shout and to promote. My keen Creative Director summed it up well: “These are intelligent people. They know the B.S. already and block it out effortlessly. They’re not going to stand for another commercial about how fabulous we are.”

I preferred to make virtual healthcare friends. After seeing a tweet asking for examples of healthcare in social media, I DMd the author with a list of two dozen examples. I became engaged in the Sunday evening #hcsm chats regularly. I exchanged ideas on quality with folks I valued. This is what it was about — connecting and engaging with forward thinkers in healthcare. Those are the ones I wanted to read the blog…and to be involved in my own network.

An interesting point that Gary brings up in his post is a simple, yet necessary, idea: understand the culture by spending time there. Although a few of the marketing staff wanted to get involved in social media, they didn’t know anything about it. They’d neither skulked nor lurked in any forums, nor on Twitter, nor investigated relevant blogs. Without knowing what audiences already exist, how can one truly understand where one ought to be? As they say, there’s no need to necessarily create the conversation; rather, try to go where one already exists.

The conversations do exist, of course. The quality people are out there. I realize most marketing teams do understand and engage in social media more so than perhaps those I’ve known. I wonder if most of them get the idea of talking about something broader than their own products, as Amy notes, or if they just want to shout “Look at me! Look at me! I’m awesome!”

If Corp Comm departments are typically tasked with positioning an organisation and marketing departments tend to be tasked with branding and promotions, how can they work together to develop a clear-cut, strategic plan with which everyone agrees? While it really shouldn’t be this difficult, my past experiences sometimes makes me wonder why we can’t all just get along..?